Commercial Food & Coffee Vendors

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Information for 2018 Commercial Food & Coffee Vendors  – download here.

The Henty Machinery Field Days has a mix of caterers that include local community groups and commercial catering businesses and coffee vendors.

The sale of food and coffee is regulated at the event for a variety of reasons.  We support our community by providing an opportunity for community groups to undertake catering and there are a certain number of commercial food and coffee caterers.

We also like to provide a variety of food types and ensure that there are affordable options and a range for our visitors to choose from.

The total number of caterers is restricted so that those providing catering can expect a reasonable return for their efforts.



  • Closing date for tenders is 5pm 31st May each year.  Tenders received after this date will not be accepted.
  • Tenders will be accepted by post, fax or email as per the Tender Form.
  • Vendors may submit tenders for more than one site however; if successful vendors will not be awarded more than one site.
  • All applicants will be notified of the status of their application by 1st Friday in June .
  • All prices include GST and the tender price should reflect the full payment for the site.
  • All sites will include 3 personnel & 1 on-site vehicle pass.  Extra personnel passes may be purchased at an additional cost to the tender price.
  • If you are accepted as a Coffee Vendor you cannot sell meals as such, however you may sell an accompaniment to their coffee, for example: a biscuit, piece of cake, muffin etc.
  • If you are accepted as a Commercial Food Vendor you cannot sell Espresso type coffee (coffee made from a commercial coffee maker, you may however sell instant type coffee and tea of any type.
  • Payment in full for successful tenders is due in full by 30th June each year.  NOTE – If payment is not received by the due date the tender will become null and void and the site will be reallocated.
  • Henty Machinery Field Days reserves the right to refuse any tender.


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